terms and conditions

Last updated 5/2/2026
Chartley Books is owned and operated by Protheorem Ltd Registered in England & Wales, Company number 12812092
Submissions Policy
Thank you for considering Chartley Books as the potential home for your manuscript. We’re passionate about publishing unique voices that bring character, verve, and soul to readers everywhere. To ensure a smooth and transparent process, please read through our submission guidelines and policies below.
1. Submission Guidelines
  • Format: Manuscripts should be submitted in Microsoft Word (.doc or .docx) format or as a PDF. Please use a standard font (such as Times New Roman or Arial), 12-point size, with double line spacing and numbered pages.
  • Cover Letter: Include a brief cover letter introducing yourself and your work. Let us know about any previous publishing experience or relevant background.
  • Synopsis: Attach a one- to two-page synopsis of your manuscript, summarising key elements of the plot, themes, and main characters.
  • Submission Email: Please send all submissions to submissions@chartleybooks.com.
2. Eligibility and Requirements
  • Original Work: We accept only original, unpublished manuscripts. By submitting, you confirm that you hold the rights to the material and that it does not infringe on any third-party rights.
  • Genres and Themes: We specialise in historical fiction, end-times narratives, and stories with clean themes. Submissions outside of these categories may not receive a response.
  • Simultaneous Submissions: We understand authors may submit to multiple publishers. However, please notify us if your manuscript is accepted elsewhere.
3. Review and Response Time
  • Initial Review: We aim to complete an initial review within three weeks. During this time, we assess whether your manuscript aligns with our editorial vision.
  • Full Review: If selected for further consideration, we will conduct a full review. We will notify you by email if we decide to proceed with the manuscript.
  • Notification: Due to the volume of submissions, we may only respond to manuscripts we are interested in pursuing. If you have not heard from us within eight weeks, please assume that we cannot proceed with your submission at this time.
4. Rights and Legal Disclaimer
  • Copyright: All rights to the submitted work remain with the author until a contract is signed with Chartley Books.
  • Disclaimer: By submitting your manuscript, you agree that Chartley Books is under no obligation to publish or offer feedback on your submission.
  • Indemnity: You agree to indemnify Chartley Books against any claims, damages, or expenses arising from a breach of this policy, including any claims related to copyright infringement or intellectual property.
5. Privacy and Confidentiality
  • Chartley Books is committed to protecting your privacy. All submissions will be handled confidentially, and we will not share your manuscript with anyone outside our editorial team without your permission.
  • For more information, please refer to our Privacy Policy.
6. Further Enquiries
  • For questions or additional information on the submission process, feel free to email us at info@chartleybooks.com. We’re here to support you throughout the journey.
Thank you again for your interest in Chartley Books. We look forward to reading your work and wish you the best in your writing journey!

Chartley Society
1. Membership OverviewMembers (Free Tier):
  • Members receive general updates from Chartley Books and occasional invitations to access advance reading copies (ARCs) of forthcoming titles.
  • ARC availability for Members is not guaranteed and may be limited due to demand or distribution constraints.
Fellows (£10/year):
  • Fellows are paying supporters of the Chartley Society and receive priority access to at least three advance reading copies per membership year.
  • Fellows may also receive exclusive content, early previews, and access to reader panels or editorial features.
  • Fellowship is valid for one calendar year from the date of purchase and is non-refundable.

2. Advance Reading Copies (ARCs)
  • ARCs are distributed digitally or physically at the discretion of Chartley Books.
  • By accepting an ARC, you agree to read it within a reasonable timeframe (generally 1-2 weeks) and share an honest review on Amazon unless otherwise stated. This helps support the launch and ensures your review is timely and relevant.
  • Reviews must be your own, genuine opinion.
  • Access to future ARCs may be prioritised based on your history of timely and thoughtful reviews.
  • Participation in the ARC programme is a privilege offered to engaged readers, and we reserve the right to prioritise distribution based on review activity and reliability.

3. Community Conduct
  • All Chartley Society participants are expected to engage respectfully with the content, authors, and fellow readers.
  • Harassment, spamming, or misuse of Society benefits will result in removal from the programme.
  • Chartley Books reserves the right to revoke membership or fellowship status in cases of abuse or breach of these terms.

4. Intellectual Property
  • All books and materials provided to Members and Fellows remain the intellectual property of Chartley Books and its authors.
  • Sharing, reproducing, or distributing advance copies outside of the intended use (e.g., uploading to file-sharing websites) is strictly prohibited.

5. Payment & Renewal (Fellows Only)
  • Fellowship payments are processed securely through [Insert Payment Platform, e.g. Stripe or PayPal].
  • Renewal is not automatic. You will be invited to renew near the end of your membership year.
  • Fellowship fees are non-refundable once access to ARC materials has been granted.

6. Modifications & Disclaimers
  • Chartley Books may update these Terms & Conditions at any time. Members and Fellows will be notified of significant changes via email or website announcement.
  • Participation in the Chartley Society does not imply employment, partnership, or editorial influence over Chartley Books’ publishing decisions.

7. ContactFor questions about your membership, ARC access, or to update your contact information, please email:



Competition terms and conditions
Please read the following carefully before submitting:
  1. Originality: All submissions must be the author’s original work and must not infringe on any copyright.
  2. Disclosures: Any use of AI tools in the research or writing process. Transparency is essential, and undisclosed use of AI will result in disqualification.
  3. Non-refundable Entry Fee: All entry fees are non-refundable.
  4. Feedback: Due to the volume of entries, feedback will only be provided to shortlisted authors.
  5. Rights: Chartley Books reserves the exclusive right to publish the winning work. If we offer a publishing contract, all rights and terms will be clearly outlined.
  6. Final Decision: The decision of the judges is final, and no correspondence regarding the judging process will be entered into.
  7. Publication Date: Winning works will be announced and published according to our annual schedule, ensuring each prize-winning author receives support in promotion and distribution.
Privacy Policy
At Chartley Books, we are committed to respecting and protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our website, submit a manuscript, or engage with us in other ways.
1. Information We Collect
  • Personal Information: When you contact us, subscribe to newsletters, or submit a manuscript, we may collect personal information such as your name, email address, phone number, and other details you provide.
  • Website Usage Information: Like many websites, we use cookies and similar tracking technologies to collect information about your interactions with our site, including pages visited, time spent, and browser type. This helps us improve our site’s user experience.
  • Manuscript Submissions: When submitting manuscripts, we collect and retain information contained within your submission, such as your manuscript title, synopsis, and other relevant details provided by you.
2. How We Use Your Information
  • Communication: We use your contact details to respond to your enquiries, provide updates on submissions, and send information about our publications and events, if you have opted in.
  • Manuscript Review: Submitted manuscripts and related personal information are used exclusively for our review and consideration process.
  • Improvement of Website: Usage data from our site is used to enhance functionality and ensure an optimal browsing experience for all users.
3. How We Share Your Information
  • Third-Party Services: We may share limited information with third-party service providers who help us manage our website or email communications. These providers adhere to strict data protection requirements.
  • Legal Requirements: We may disclose your information to comply with legal obligations, protect our rights, or respond to requests from law enforcement.
4. Your Rights
  • Access and Correction: You have the right to access and correct the personal information we hold about you.
  • Deletion: You may request that we delete your personal information, except where retention is required for legal or legitimate business purposes.
  • Withdraw Consent: If you have subscribed to receive marketing or updates, you can opt out at any time by following the instructions in our communications or by contacting us directly.
5. Data Security
  • We implement industry-standard security measures to protect your information from unauthorised access, alteration, disclosure, or destruction. However, please be aware that no method of transmission over the internet or electronic storage is completely secure.
6. Cookies and Tracking
  • What Are Cookies? Cookies are small data files that store information about your visit to our website. They help us understand user preferences and enhance site functionality.
  • Managing Cookies: You can manage or disable cookies via your browser settings, although this may affect your experience on our site. For detailed information on the cookies we use, please review our Cookie Policy.
7. Changes to Our Privacy Policy
  • Chartley Books may update this policy periodically to reflect changes in our practices or legal requirements. We encourage you to review this page regularly to stay informed of any updates.
8. Contact Us
  • If you have questions about our Privacy Policy, or if you wish to exercise any of your rights regarding your personal information, please contact us at: 📧 info@chartleybooks.com
By using our website and services, you agree to the collection and use of information in accordance with this Privacy Policy.

Cookie Policy
Chartley Books is committed to providing a user-friendly and transparent browsing experience. This Cookie Policy explains what cookies are, the types of cookies we use on our website, and how you can manage them.
1. What Are Cookies?
  • Cookies are small data files stored on your device (computer, smartphone, tablet) when you visit a website. They contain information about your visit that helps enhance functionality, remember preferences, and improve website performance.
2. Types of Cookies We Use
  • Essential Cookies: These cookies are necessary for the website to function correctly. They allow you to navigate our site, access secure areas, and use essential features. Disabling these cookies may affect the website’s functionality.
  • Performance and Analytics Cookies: We use these cookies to gather information about how visitors interact with our site, such as which pages are visited most often and how visitors move around the site. This helps us understand user behaviour and improve our website.
  • Functionality Cookies: These cookies enable us to remember your preferences, such as language settings, making your experience more personalised and convenient during subsequent visits.
  • Third-Party Cookies: Our website may contain links to third-party websites or services, which may use their own cookies. Chartley Books has no control over these cookies, so we encourage you to review the privacy policies of these third-party sites.
3. How We Use Cookies
  • Improving Website Performance: We use cookies to track visitor behaviour and improve our website’s layout, design, and functionality.
  • User Experience: By remembering your settings and preferences, cookies allow us to make your visit smoother and more tailored to your needs.
  • Analytics and Insights: Our analytics cookies provide anonymous data that help us understand traffic patterns and improve our offerings.
4. Managing and Disabling Cookies
  • Browser Settings: Most web browsers allow you to control cookies through the browser settings. You can choose to accept or reject cookies, delete existing cookies, or set your browser to notify you before a cookie is stored.
  • Opt-Out Tools: Certain cookies, such as analytics cookies, may offer opt-out options. For example, you may opt out of Google Analytics tracking by installing a browser add-on provided by Google.
  • Impact of Disabling Cookies: Please note that disabling cookies may affect your experience on our site, limiting access to certain features and functionality.
5. Changes to This Cookie Policy
  • We may update this Cookie Policy from time to time to reflect changes in technology, legal requirements, or our services. We encourage you to review this policy periodically for the latest information on our use of cookies.
6. Contact Us
  • If you have any questions about our Cookie Policy or how we use cookies, please contact us at: info@chartleybooks.com
By continuing to use our website, you consent to our use of cookies as described in this policy.

Terms of Use

By using our website, you agree to comply with and be bound by the following terms of use. Please read these terms carefully. If you do not agree with any part of these terms, please do not use our site.

1. Acceptance of Terms
  • By accessing or using the Chartley Books website, you agree to be legally bound by these terms of use, as well as our Privacy Policy and Cookie Policy. These terms apply to all visitors, users, and others who access the site.
2. Intellectual Property
  • All content on this website, including text, images, graphics, logos, and software, is the property of Chartley Books or its content suppliers and is protected by copyright, trademark, and other intellectual property laws. You may not reproduce, distribute, or use any content without our prior written permission.
3. Use of the Website
  • You may use our website for personal and non-commercial purposes only. You agree not to:
    • Modify, copy, distribute, or use any materials from our website without permission.
    • Attempt to interfere with the proper working of the website.
    • Use the website in any way that could damage or overburden our servers or networks.
    • Engage in any activity that could violate applicable laws or regulations.
4. Links to Third-Party Websites
  • Our website may contain links to third-party websites or services that are not owned or controlled by Chartley Books. We have no control over the content, privacy policies, or practices of any third-party sites and are not responsible for them. Accessing these links is at your own risk, and we encourage you to review the terms and privacy policies of any third-party websites you visit.
5. Disclaimer of Warranties
  • Chartley Books provides this website “as is” and makes no representations or warranties of any kind, express or implied, regarding the content or availability of this website or the accuracy of the information provided. We do not guarantee that the site will be secure, error-free, or available at all times.
6. Limitation of Liability
  • To the maximum extent permitted by law, Chartley Books shall not be liable for any indirect, incidental, special, or consequential damages arising from or in connection with the use of, or inability to use, this website or its content. This includes damages for errors, omissions, interruptions, defects, delays, or loss of profits, even if we have been advised of the possibility of such damages.
7. Governing Law
  • These terms are governed by the laws of the United Kingdom. By using our website, you agree to submit to the exclusive jurisdiction of the UK courts in the event of any dispute arising out of or related to these terms.
8. Changes to Terms of Use
  • Chartley Books reserves the right to modify these terms at any time. Any changes will be posted on this page, and your continued use of the site constitutes your acceptance of the modified terms. We recommend reviewing this page periodically.
9. Contact Information By using our website, you acknowledge that you have read, understood, and agreed to these Terms of Use.



Review and Media Request Policy

Chartley Books is pleased to work with reviewers, bloggers, and members of the media to share our publications with readers worldwide. This policy outlines the guidelines for requesting review copies, media interviews, and press materials.

1. Requesting a Review Copy
  • Eligibility: We provide review copies to established reviewers, bloggers, journalists, and influencers in the literary community. Priority is given to those with demonstrated engagement and a relevant audience.
  • Formats Available: Review copies may be available in print or digital formats (PDF or eBook), depending on availability and the reviewer’s preference.
  • How to Apply: Please send an email to media@chartleybooks.com with the following details:
    • Your name and contact information.
    • Links to your blog, website, or social media profiles.
    • An outline of your readership, audience size, and engagement.
    • Titles you’re interested in reviewing.
2. Terms for Review Copies
  • Review Timeline: We kindly ask reviewers to publish their reviews within 30 days of receiving the copy.
  • Honest Reviews: We value authentic feedback. Chartley Books does not influence reviewers’ opinions or require positive reviews; we ask only for honest evaluations of our titles.
  • Attribution: Please credit Chartley Books as the publisher and, where possible, include links to purchase pages or our website in your review.
  • Review Sharing: By receiving a review copy, you agree to share your review with us via email or by tagging us on social media once it’s live. This helps us amplify your work across our platforms.
3. Media and Interview Requests
  • Chartley Books authors and representatives are available for interviews, Q&As, or other media opportunities related to our books, publishing process, and company mission.
  • How to Request an Interview: Please contact media@chartleybooks.com with the following details:
    • Your name, media outlet, and contact information.
    • Nature of the request (e.g., interview, article, podcast).
    • Preferred dates and timelines.
    • Any specific topics or questions you’d like us to cover.
  • Response Time: We aim to respond to media requests within 3 business days. While we endeavour to accommodate all requests, availability may vary depending on the author’s or representative’s schedule.
4. Photography and Press Kits
  • For high-resolution book covers, author photos, and press materials, please specify your requirements in your request. These materials are available upon request for promotional and editorial purposes only.
5. Legal and Copyright Notice
  • Usage Rights: Reviewers and media partners may not reproduce or distribute any part of the books provided outside the agreed review or coverage purposes.
  • Copyright: All materials provided, including review copies, press kits, and images, remain the intellectual property of Chartley Books. Any unauthorised reproduction or distribution is prohibited.
6. Contact Us Thank you for your interest in Chartley Books. We appreciate your efforts to share our work with readers and look forward to collaborating with you!



Refund and Returns Policy

We want you to be completely satisfied with your purchase. This Refund and Returns Policy outlines the conditions under which we accept returns, exchanges, and provide refunds for our products.

1. Eligibility for Returns
  • Condition of Item: Items are eligible for return if they are in their original condition, unused, and include all original packaging.
  • Proof of Purchase: A valid proof of purchase, such as an order confirmation or receipt, is required to process a return.
  • Return Period: Returns must be initiated within 14 days of the delivery date.
2. Non-Returnable Items
  • Certain items are non-returnable, including:
    • Digital products (eBooks or downloadable content).
    • Gift cards and vouchers.
    • Items marked as “final sale” or “non-returnable” at the time of purchase.
  • Damaged or Defective Products: If you received an item that was damaged or defective upon arrival, please contact us within 7 days of receipt. We will arrange for a replacement or full refund in such cases.
3. Process for Returning Items
  • Step 1: Email our team at support@chartleybooks.com with your order number, reason for the return, and a photo of the item if it was damaged or defective.
  • Step 2: We will respond with instructions on how to return the item, including the return address and any relevant shipping details.
  • Step 3: Once we receive and inspect your returned item, we will notify you of the approval or rejection of your refund.
4. Refunds
  • Method of Refund: Approved refunds will be processed using the original payment method within 5-7 business days.
  • Partial Refunds: In some cases, partial refunds may be granted (e.g., if the item is not in its original condition, has signs of use, or is missing parts).
  • Shipping Costs: Unless the item was received damaged or defective, return shipping costs are the responsibility of the customer. Original shipping charges are non-refundable.
5. Exchanges
  • We will replace items that are defective or damaged. If you need to exchange an item for the same product, please contact us at support@chartleybooks.com with your order details and a description of the issue.
6. Late or Missing Refunds
  • If you haven’t received a refund within the specified timeframe, first check with your bank or credit card provider, as there may be a delay in processing. If you’ve completed these steps and still have not received your refund, please contact us at support@chartleybooks.com.
7. Contact Information We appreciate your understanding and are here to help make your experience with Chartley Books as enjoyable as possible.


Affiliate and Third-Party Links Policy
We strive to provide a valuable and informative experience on our website. This policy outlines our use of third-party links and affiliate partnerships to ensure transparency.

1. Third-Party Links
  • Our website may contain links to third-party websites, such as online retailers, publishers, or resources. These links are provided for convenience and informational purposes only.
  • Chartley Books has no control over the content, privacy policies, or practices of any third-party sites and assumes no responsibility for them. We encourage you to review the terms and privacy policies of any external sites you visit.
2. Affiliate Links
  • In some cases, Chartley Books may participate in affiliate marketing programmes. This means that if you click on an affiliate link and make a purchase, we may receive a small commission at no additional cost to you.
  • Affiliate links are used selectively and only with partners whose products or services align with our values and interests. These commissions help support our website and our ability to provide free content and resources.
3. Disclaimer of Responsibility
  • Chartley Books does not endorse any third-party websites, services, or products linked on our site, nor do we make any representations about the accuracy, quality, or legality of any third-party content. Accessing third-party links is at your own risk, and we recommend conducting your own research and exercising caution.
4. Transparency and Trust
  • We are committed to transparency and will clearly mark affiliate links wherever they appear on our website. If you have any questions about our affiliate relationships, please feel free to contact us.
5. Changes to This Policy
  • Chartley Books reserves the right to update or change this policy at any time to reflect changes in our practices or legal requirements. We encourage you to review this page periodically to stay informed of any updates.
6. Contact Us
  • For any questions about this policy or our use of affiliate and third-party links, please contact us at: 📧 info@chartleybooks.com
Thank you for supporting Chartley Books. We appreciate your trust and are committed to providing a website experience that is both informative and transparent.